CRESCENT HEIGHTS NEIGHBORHOOD ASSOCIATION, INC. BYLAWS
ISSUED JANUARY 1990
AMENDED JULY 1991
AMENDED NOVEMBER 1998
AMENDED JANUARY 2000
AMENDED OCTOBER 2001
AMENDED NOVEMBER 2010
AMENDED JANUARY 2016
AMENDED JANUARY 2022
Article One: Name
The name of the corporation is Crescent Heights Neighborhood Association, Inc. (CHNA).
Article Two: Location
Crescent Heights is located in St. Petersburg, Florida and is bordered by 22nd Avenue North to the south, 30th Avenue North to the north, 4th Street North to the east, and 9th Street North/MLK to the west. The principal place of business shall be the home address of the Secretary of record, or such other address within said city as the Board of Directors (the Board) may designate from time to time.
Article Three: Purpose
The organization is organized exclusively for the charitable purposes under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code. The specific purpose of this non-profit corporation, CHNA, is as follows:
- To unite the tax-paying property owners, business owners, and residents within the community hereinafter described; to facilitate the cooperation, coordination, and goodwill of residents and property owners within said area; and to protect and promote their common interests.
- To advance development and economic growth of our community and to support and urge all improvements required throughout the community.
- To promote pride of ownership in the community.
- To stay informed of issues that impact our community or members, act as a liaison, and also actas a grass-roots organization for issues that are relevant between local government and CHNA residents.and No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to its
Upon the dissolution of this organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, or to a local non-profit (or non-profits) for a public purpose.
Article Four: Membership
Section 1: Eligible IndividualsThe membership of CHNA shall be composed of property owners, business owners, and residents in an area bounded by 30th Avenue North to the north, 22nd Avenue North to the south, 9th Street North/MLK on the west, and by 4th Street North to the east.
Section 2: Dues
Dues must accompany all applications for membership.Section 3: Membership YearMembership year shall be the calendar year.Section 4: Composition of Individual MembershipMembership is by household and no person shall have more than one membership, even if they own multiple properties in Crescent Heights.
Section 5: Active Members
An active member is any adult property owner, tenant, business owner, or resident of Crescent Heights whose dues are currently paid for the calendar year. Although each household has only one vote, each adult member of the household is considered an active member. Each active member has the privilege of holding office.
Section 6: Forfeiture of Rights
Any person who ceases to be a member of CHNA shall forfeit all rights of interest in any property of CHNA.
- Be the Chief Executive Officer of CHNA, the publisher of the newsletter and website, and preside over CHNA Neighborhood Meetings, Board Meetings, and any Special Meetings.
- Appoint the necessary standing and special committees. The President shall be an ex-officio member of all committees, except the Nominating Committee.
- Appoint all vacancies on the Board for the unexpired portion of the year, subject to the approval of the Board.
- Co-sign any contract or obligation that is in excess of $500.00 with either of the Board members that are on CHNA’s operating account authorized signature list as authorized by the general membership.
- Become an ex-officio member of the Board for one year upon leaving office.
- Give an annual report of CHNA’s activities, income, expenses, and losses in November and make
- Create the agenda for board and neighborhood meetings with the input of the board andspecial committees (as appropriate).
- Plan and implement programs and/or speakers for CHNA members’ benefit based oncollaboration and input from the board members and special committees (as appropriate).
- Conduct the daily business of CHNA.
Vice President shall:
- Undertake all of the duties of the President in the absence of the President.
- Act as the Council of Neighborhood Association (CONA) representative.
- Assume the office of the President for the remaining term should that office become vacant.
- Assist the President upon request.
- Act as a liaison to the business community and assist in the promotion of positive interaction withbusinesses.
- Act as CHNA contact for newsletter advertising sales, to include maintaining business contactinformation and ad-sales details.
The Secretary shall:
- Keep a complete and accurate account of the minutes of all Neighborhood Meetings, Board Meetings, and any Special Meetings – whether in-person, digitally, or virtually, to include all voting via email.
- Make available to the Board a digital copy of the minutes recorded during Neighborhood Meetings, Board Meetings, and any Special Meetings. Minutes approved by email are acceptable. After the minutes are approved, the Secretary shall place the minutes on the cloud drive or archived digitally for board members’ reference and shall submit the minutes to the appropriate person for posting to the web page.
- Be the official custodian of all records and shall be empowered to certify all or portions of these records as may be necessary.
- Have a reference copy of the Bylaws and a reference copy of Robert’s Rules of Order available at all CHNA Neighborhood Meetings, Board Meetings, and any Special Meetings.
The Treasurer shall:
- Collect and/or receive all monies paid to CHNA and deposit said monies in an account in the name of CHNA at a bank within the City of St. Petersburg that has been approved by the Board.
- Pay all recurring, normal, and routine bills submitted for payment to the Treasurer by the person incurring the expense.
- Maintain valid financial records (such as receipts) to support all bills submitted for payment to the Treasurer by the person incurring the expense. When possible, digital copies of receipts should be saved to the cloud drive or archived digitally.
- Co-sign any contract or obligation that is in excess of $500.00 with a Board member who is on
- Prepare and distribute monthly and year-end financial status reports to the Board.
- Confirm that CHNA has F filed an annual State of Florida Corporate report prior to April 1.
- Confirm that CHNA has prepared and submitted Prepare annually any federal filings required bythe IRS.
- Maintain a list of members’ addresses and other pertinent information (to include date membership was purchased and payment method). This list shall be kept current and shall be updated as necessary. Said list (print or digital format) will be accessible at Neighborhood Meetings, Board Meetings, and any Special Meetings.
- Develop an annual plan for increasing membership; present to the board for review. This report is to be submitted to the Board annually.
- Report on current membership at each Board or Neighborhood Meeting.
- Invite and introduce new members to CHNA.
- Be the primary contact for, and maintain inventory of, CHNA merchandise items such as flags, t-shirts, or other promotional items for sale.
The Communications Director shall:
- Be the Executive Editor over the printed Newsletter and website.
- Be the point of contact for the Communications Team (non-board media-related positions -such as, but not limited to: newsletter editor, newsletter layout, social media manager, web site manager.)
- Report media-related updates.
- In the event the Communications Director is unable to attend a board meeting, a member of theCommunications Team may attend in their place, with voting rights.
The Events Director shall:
- Handle arrangements (such as scheduling and payment) for Neighborhood Meetings and Special Meetings at the request of the president.
- Collaborate with appropriate board members and chairs/leads to maintain and update a schedule of events; notify communications team member(s) for appropriate publicity.
- Work with the President to form committees as needed to manage and execute neighborhood events.